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Youth Risk Behavior Survey (YRBS) County-Level Reporting and Dissemination

Coalitions That Adopted

Strategy Type

School-Based & Resources/Access

Strategy Goal

Improve youth mental health and influence policy change by making consistent data reporting more digestible, accessible, and usable by schools, districts, local health departments, non-profit organizations, and the community members.

Intended Population

Administrators and decision makers in community-based organizations and coalitions, government, healthcare institutions, and Wisconsin’s public middle and high schools.

Strategy Background

Throughout Wisconsin and across the United States, localized data on youth mental health can be difficult to find and is not always made available. Data plays a crucial role in understanding the scope and nature of mental health among young people, identifying risk factors and disparities, applying for grants, evaluating intervention strategies, and monitoring the outcomes of those strategies. Without adequate data, it can be difficult to implement evidence-based policies and interventions to address mental health problems.

Four Wisconsin-based coalitions from La Crosse County; Calumet, Outagamie and Winnebago Counties; Marathon County; and Chippewa and Eau Claire Counties have each worked to address this data shortage by creating and disseminating county-level data reports and scorecards in their communities. The data comes from the Youth Risk Behavior Survey (YRBS), a biennial survey conducted in middle and high schools across the country, measuring six key categories of health-related behaviors and attitudes that contribute to the leading causes of death and disability among youth and adults.

The YRBS is a rich data source that can be used to guide strategy, policy and decision making to address youth mental health. The survey’s validated information has been consistently used by schools, health and community organizations over the span of 30 years, allowing them to measure trends and develop strategies to address issues that impact youth.

Governor Tony EversWhile the YRBS has been conducted in areas of Wisconsin since 1993, improvements in recent years have made it more accessible and convenient for schools to administer the survey. Changes include the addition of questions surrounding anxiety, sleep, and gender; the standardization of questions across four distinct modules; and transitioning the survey to a digital setting. In Spring of 2019, the Wisconsin Department of Public Instruction (DPI) implemented a new YRBS online system that streamlined statewide data collection and reporting. With this change, DPI was able to produce standardized county-level reports for all counties with sufficient levels of participation. Additionally, the DPI standardized the timeframe of all future surveys – now conducted in spring semesters of odd-numbered years.

Today, the data published by DPI includes hundreds of quality checks used to identify and remove likely invalid responses, which help to ensure that data used for reports is as clean as possible. The many changes and improvements instituted by DPI have created a clear, consistent, and effective system for Wisconsin YRBS data collection, which will drive data dissemination and decision-making in the future.

In 2021, 53 of Wisconsin’s 72 counties received a county-level high school report and 43 received a county-level middle school report. That means over a quarter of Wisconsin counties do not have data available to them because their schools do not participate in the YRBS or did not have adequate participation rates. The YRBS remains one of the best population-level data sources for communities. A better understanding of the capabilities stemming from YRBS data collection can create a more fluid process of addressing mental and behavioral health in today’s youth, and ultimately improve outcomes.

Did you know: Since 2016, Mental Health Matters has helped an additional 10 schools in the Chippewa Valley in administering the YRBS, ultimately aiding in the development of local health policies and procedures.

Strategy

In order to successfully adopt YRBS County-Level Reports in your community, the coalitions have listed the following core components to guide you. While these items were key to coalitions' shared success, you should consider what changes might be necessary based on the needs and behavioral health environment of your own community.
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Consider Who to Survey
The YRBS is available for both middle school students (grades 6-8) and high school students (grades 9-12). Before registering, determine which age groups are most appropriate to survey.

Tip: Registering middle school students in addition to high schoolers will provide a broader range of data and information on the state of youth mental health in your community, allowing you to implement mental health strategies earlier.
Coordinate with Local School Administrators
Schools are encouraged to collaborate with local health departments, Cooperative Educational Service Agencies (CESAs), and other local stakeholders who can help coordinate local data collection efforts. Once you’ve determined who to administer the survey to, coordinate with local school officials to pitch the idea of administering the YRBS, emphasizing the benefits of data collection. Developing and maintaining relationships with contacts from each school in the county is a beneficial way to keep track of each school’s efforts. Additionally, working on a county-wide scale will increase the likelihood of obtaining county-level reports published by DPI.
Register Local Schools
Visit the to register local schools you’ve had contact with and received permission to register. Authorized external staff, such as local health department staff, may register on behalf of a school. School districts may also register on their own. There is a wide date range to conduct the survey: between January 3 and June 30 of odd-numbered years. However, schools must be registered by February. They are encouraged to register as far in advance as possible and to select a backup date in the event rescheduling is needed.
Parental Consent Forms

Parental permission is required for students to participate in the YRBS. Permission can be obtained either actively or passively. Active consent means students are only allowed to participate in the survey if their parent has returned a signed consent form indicating approval for participation. Passive consent means students are only excluded from partaking in the survey if a parent returns a signed consent form denying permission. You should work with each school registered for the survey to share Parent Consent Forms and survey information via mail or email to obtain signed parental permission.

Tip: Most schools use passive consent, as it provides the opportunity for greater participation among students.

Active Parental Consent Form (PDF)
Passive Parental Consent Form (PDF)

Coordinate School Logistics

Leading up to the administration date, coordinate with school contacts to ensure that classroom spaces are prepared with the adequate technology and proctors have been identified for each classroom. Also ensure that students who need additional services, such as a screen reader or audio assistance, have been identified and have the services available to them. Lastly, test the survey on the school system ahead of time to avoid technology hiccups, allowing all students to participate in a smooth manner.

Since 2016, Mental Health Matters has helped an additional 10 schools in the Chippewa Valley in administering the HRBS, ultimately aiding in the development of local health policies and procedures.

DPI Provides Materials
One week before the stated survey administration date, DPI will send the necessary materials to conduct the survey, including survey links, passwords, instructions/IT tip sheets, and FAQs.
Develop Data Reports

Using data from the DPI county-level report, you can partner with local health departments or community coalitions to draft your own reports that focus on specific data points most relevant to your county and make the information more digestible through the use of graphic design, charts, and written analysis.

2017 Marathon County YRBS Middle School Report (PDF)